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 Register for COFES 2018

This form is reserved for those who have received a formal invitation to COFES 2018 and have received an invitation code. If you wish to attend COFES and have not yet received an invitation, you may apply for one at

You will need your COFES 2018 Invitation code in order to complete this form.

Registration for COFES 2018 includes meals and transportation between Phoenix Sky Harbor Airport and The Scottsdale Plaza Resort.  Please note that accommodations are NOT included in the registration fee. Attire for the event is pool-side casual: jeans or shorts; t-shirts or knit shirts, sneakers or sandals. Business suits are strongly discouraged.

COFES recognizes that most attendees will be away from home for the weekend. To minimize the impact of this, we encourage you to bring your family to the Resort. The Scottsdale Plaza Resort has first rate facilities and the Scottsdale/southern Arizona area has many attractions to keep your family occupied while you are participating in COFES. We've timed COFES so that most attendees and their families could leave after school or work on Thursday, and be back home late Sunday night, missing only one day of work or school.

Your COFES Invitation Code
Personal Data
Fields indicated in blue are required.
Contact Information
  First Name Middle Last Name
Nickname or preferred first name for your badge (nickname, different spelling, etc.)
Phone   Cell
Mailing Information
City   State/Province
Country   Postal Code
Additional Info
Alternative Email (e.g., personal e-mail, assistant's e-mail, etc.)
Primary Website
Alternate Website (e.g. personal site, blog, etc.)
Special Needs
(e.g., dietary request, accommodations, etc.)
If you'd like to bring your spouse,
please enter his/her first and last name
as it should appear on his/her badge
First Name Last Name
Continuing Education Credit
  If you would like continuing education credits, enter your professional organization (AIA, ASME, etc.) and membership number.
  Please let us know of any individuals whom you believe should be at COFES. Your recommendations are a key component of the success of COFES.
Hotel Arrangements

COFES 2018 is taking place at The Scottsdale Plaza Resort.

We are no longer able to provide you with a hotel reservation at this time.

You may be able to get a room on you own at the Millennium Scottsdale McCormick Ranch, which is a short walk to the north, or at The Hilton Scottsdale Resort, which is less than a mile away. Hilton's national registration desk can be reached at 800-498-7396.

Please disregard the hotel choices below by selecting the "I will NOT" options. Please call Becca at 802-871-5627 if you have questions.

Choose Your Hotel Preference

Plan on arriving on Thursday, April 12, 2018
COFES 2018 begins with a reception on Thursday evening, April 12, 2018 at 6:00 PM. There are pre-event sessions that start earlier in the day, should your travel plans allow for an early arrival. Registration opens at 8am.
I will arrive on:

Plan on departing on Sunday, April 15, 2018
COFES 2018 ends at 9:00 PM Saturday evening, April 14, 2018, too late to take a flight out that night. Breakfast Sunday morning IS included in the registration fee. There are recreational activities, including a golf scramble, scheduled for Sunday morning for those interested. These are not included in the registration fee. If you are planning on joining us for the golf scramble, you still should be able to get to the airport in time for a 3:30 pm flight.
I will depart on:

I will be sharing a room with who is a COFES attendee and already has a room reservation.

Food Preference

We would like to accommodate those with special dietary needs. If you have a dietary preference not listed here, please make a note in the "special needs" field above.

Let us know if you have a dietary preference


Late Registration began January 1, 2018. The registration fee during Late Registration is $2,895.

If you indicated above that you will be bringing a guest, we will contact you after you register to discuss the guest program.

COFES Attendee

Includes all meals, breaks, receptions, sessions, discussions, and keynotes.
Accommodations are NOT included in the Attendee Registration Fee.


COFES Attendee/Patron

Includes all of the above benefits of COFES Attendee, plus helps support our efforts for the not-for-profit components of COFES, including our internship program, the DaS Symposium, and the COFES STEM initiative. Patrons may choose to be acknowledged on the website and in the COFES program. Patrons also will have the right to invite one qualified young (under 35) person to COFES at no additional cost.
The COFES Attendee/Patron fee INCLUDES room and tax for up to four nights in a suite at the resort.



Please indicate if you would like to play golf on Sunday. We will contact you later with details and cost. (If you will be joining us for golf, schedule your return flight to leave after 3:30 pm on Sunday.)

please contact me re golf

Write the appropriate amount here: Total
Payment Details

We will review and process your registration shortly. If you indicate below that you will be paying by credit card, we will charge your account and send you a receipt via postal mail. If you choose to pay by check, we will send you an invoice. Please note that all transactions from outside the US must be paid either by credit card or wire transfer.

Changes must be made by phone to the COFES Institute at +1-802-871-5627 or by e-mail to register at

Cancellations must be sent in writing to: the COFES Institute, 191 Sandhill Road, Essex Junction, VT 05452 USA, or via e-mail to register at

Choose Your Method of Payment

Visa, Mastercard, American Express
Credit Card Type

Credit Card Number (numbers only, no dashes or spaces)
Expiration Date
Validation Code
Cardholder Name
Cardholder Billing Address
Postal Code
Hotel Reservation Credit Card

Your hotel reservations must be guaranteed by a credit card. The hotels' cancellation policies require that the hotel be notified of all cancellations the day prior to day of arrival to avoid being charged one night’s occupancy. You must provide a credit card in order to hold your room reservation. We forward this information to the hotel only in the case of a no-show situation.

Card Number
Validation Code
Terms and Conditions

Please read the terms and conditions below, and indicate your acceptance of those terms by checking the box at the bottom.

Attendee Cancellations
Cancellations must be received in writing (e-mail is acceptable). Cancellations received before January 1, 2018, are subject to a $400 processing fee. Substitutions are always welcome (see below). Cancellations received on or after January 1, 2018, are nonrefundable. Registrants who cancel on or after January 1, 2018 but before March 1, 2018 will have their registration fees credited to COFES 2019 only. Should COFES 2018 be canceled for reasons beyond the COFES Institute's control, the event will be rescheduled and all registrations will be applied to the rescheduled event. If COFES 2018 is canceled for the COFES Institute's convenience, registration fees will be refunded.

Substitutions from the same company may be made at any time up until March 31, 2018, but the substitution must be appropriate and be approved by the COFES Institute.

All refund requests/billing disputes must be submitted prior to the start of COFES (April 12, 2018). When refunds are due, they will be made within 15 business days.

Payment Responsibility
Registration fee must be paid in full one week prior to COFES. Regardless, the registration fee is the obligation of both the attendee and the attendee's firm.

COFES 2018 (and all COFES events) follow the privacy policy posted on the website, with the following exception: As a benefit of their sponsorship, COFES sponsors are provided with contact information of COFES attendees. A COFES attendee may be provided the contact information of another COFES attendee from the same COFES on request. 

Policy subject to change without notice.

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